SAP Business One Implementation for Oryx Technologies Trading Est
– Saudi Arabia

Company Overview

Oryx Technologies Trading Est is a Saudi Arabia–based trading company supplying Autodesk solutions, IT hardware, and technology-driven products. As operations grew, Oryx needed a scalable, Saudi-compliant ERP to manage finance, inventory, and reporting with strict control.

To support its long-term digital transformation goals, Oryx Technologies selected SAP Business One as its enterprise resource planning platform, implemented and hosted on the Ingold Multi-Tenant Cloud.

Business Challenges

Prior to the SAP Business One implementation, Oryx Technologies Trading Est faced several operational and strategic challenges:

Fragmented business processes across finance, procurement, sales, and inventory

Limited real-time visibility into financial performance and stock movement

Manual reporting that increased the risk of errors and delayed decision-making

Growing compliance requirements under Saudi VAT regulations and local accounting standards

Lack of scalability to support business expansion and higher transaction volumes

Dependency on on-premises systems that required high maintenance and limited flexibility

The experts recognized the need for a centralized, integrated ERP system that could streamline operations, ensure compliance, and provide real-time insights—while remaining affordable and future-ready.

Solution Overview

After a detailed evaluation, SAP Business One was selected as the ideal ERP solution due to its strong functionality for small and mid-sized enterprises, flexibility, and proven success in the trading sector.

The system was implemented for Saudi Arabia localization and deployed on the Ingold Multi-Tenant Cloud, offering a secure, high-performance, and scalable cloud environment without the overhead of managing on-premise infrastructure.

Scope of SAP Business One Implementation

The SAP Business One implementation for Oryx Technologies Trading Est covered all core business functions, ensuring end-to-end process integration:

Financial Management

General Ledger, Accounts Payable, and Accounts Receivable
Multi-currency accounting
Automated journal entries and period-end closing
VAT configuration and reporting
Financial statements aligned with Saudi accounting standards

Sales & Customer Management

Sales quotations, orders, deliveries, and invoicing
Credit limit and payment term management
Real-time customer account visibility
Improved order-to-cash cycle efficiency

Purchasing & Supplier Management

Purchase requests, orders, and goods receipt
Vendor invoice processing

Inventory & Warehouse Management

Real-time stock visibility across warehouses
Batch and serial number management
Accurate valuation and stock movement tracking
Reduction of stock discrepancies and manual adjustments

Saudi Arabia Localization & Compliance

A critical success factor of the project was ensuring full compliance with Saudi regulations. The SAP Business One system was configured to support:

Saudi VAT requirements, including tax codes, VAT reporting, and audit trails

Arabic and English documentation formats

Local statutory reporting requirements

This ensured that Oryx Technologies Trading Est could operate with confidence, accuracy, and regulatory alignment.

Ingold Multi-Tenant Cloud Hosting

The decision to host SAP Business One on the Ingold Multi-Tenant Cloud delivered significant operational and strategic advantages:

High availability and performance optimized for SAP workloads
Secure cloud infrastructure with enterprise-grade data protection
Automatic backups and disaster recovery readiness
Reduced IT overhead and infrastructure costs
Scalable environment to support future business growth
Secure remote access for authorized users anytime, anywhere

The cloud-based deployment enabled Oryx Technologies to focus on core business operations rather than system maintenance.

Implementation Approach

The SAP Business One implementation followed a structured and best-practice-driven approach:

System Design & Localization

Configuration aligned with Saudi business practices and compliance needs

Testing & Go-Live Support

Comprehensive system testing followed by a controlled go-live

Post-Go-Live Support

Ongoing technical and functional support to ensure system stability

Business Benefits Achieved

Following the SAP Business One implementation, Oryx Technologies Trading Est achieved measurable improvements across its operations:

Centralized ERP platform with fully integrated business processes
Real-time financial and operational visibility
Improved accuracy in accounting and inventory management
Faster reporting and better management decision-making
Full compliance with Saudi VAT and statutory requirements
Reduced IT infrastructure and maintenance costs
Scalable system ready to support future expansion

Conclusion

The successful implementation of SAP Business One for Saudi Arabia, hosted on the Ingold Multi-Tenant Cloud, has provided Oryx Technologies Trading Est with a modern, reliable, and scalable ERP foundation.

By streamlining operations, strengthening compliance, and enabling data-driven decision-making, SAP Business One now plays a critical role in supporting Oryx Technologies’ ongoing growth and operational excellence in the Saudi market.

During this first discussion, we’ll explore your needs and objectives and provide recommendations for the next steps!

Contact Person

Abhranyl Mukherjee

Project Manager

+91 90629 09239

Next Project

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Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Company Database with basic settings Posting Period defined and Period Indicators General Settings defined System Initialization defined Define Basic Setup information Document Numbering User Group Authorization (Department Level)
Standard Layouts with individual Logo and customization of the footer Sales Quotation Sales Order Delivery Note A/R Invoice A/P Credit Memo Downpayments Purchase Order
Outlook Add-on Integration (5 users included) Activate the Outlook Add-on Configuration of Outlook Add-on
Reporting and analytics
Access to Test Demo Database
Web Client Activation
Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
Configuration of SAP Mobile App Standard Mobile App. B1 Sales App. (Additional License required) B1 Service App. (Additional License required)

Company Database with basic settings Posting Period defined and Period Indicators General Settings defined System Initialization defined Define Basic Setup information Document Numbering User Group Authorization (Department Level)
Standard Layouts with individual Logo and customization of the footer Sales Quotation Sales Order Delivery Note A/R Invoice A/P Credit Memo Downpayments Purchase Order
Outlook Add-on Integration (5 users included) Activate the Outlook Add-on Configuration of Outlook Add-on
Reporting and analytics
Access to Test Demo Database
Web Client Activation
Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
Configuration of SAP Mobile App Standard Mobile App. B1 Sales App. (Additional License required) B1 Service App. (Additional License required)

Company Database with basic settings Posting Period defined and Period Indicators General Settings defined System Initialization defined Define Basic Setup information Document Numbering User Group Authorization (Department Level)
Standard Layouts with individual Logo and customization of the footer Sales Quotation Sales Order Delivery Note A/R Invoice A/P Credit Memo Downpayments Purchase Order
Outlook Add-on Integration (5 users included) Activate the Outlook Add-on Configuration of Outlook Add-on
Reporting and analytics
Access to Test Demo Database
Web Client Activation
Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
Configuration of SAP Mobile App Standard Mobile App. B1 Sales App. (Additional License required) B1 Service App. (Additional License required)

Company Database with basic settings Posting Period defined and Period Indicators General Settings defined System Initialization defined Define Basic Setup information Document Numbering User Group Authorization (Department Level)
Standard Layouts with individual Logo and customization of the footer Sales Quotation Sales Order Delivery Note A/R Invoice A/P Credit Memo Downpayments Purchase Order
Outlook Add-on Integration (5 users included) Activate the Outlook Add-on Configuration of Outlook Add-on
Reporting and analytics
Access to Test Demo Database
Web Client Activation
Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
Configuration of SAP Mobile App Standard Mobile App. B1 Sales App. (Additional License required) B1 Service App. (Additional License required)

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Predefined COA SKR03/SKR04
Multiple Currencies
Setup of GL Account Determination
Set up of Tax Codes
Budgeting
Cost Accounting Setup the Dimensions and Cost Centers Mark relevant accounts for Cost Accounting in COA.
Elster Configuration and processing Activate ELSTER Add-on Define VAT declaration boxes ELSTER Configuration
DATEV Configuration and Export
Assitance in applying SEPA Creditor Number
Financial Reports Setup
Fixed Assets Intialization and master setup
INTRASTAT Configuration Activate Intastat feature Setup Intrastat configuration Item Master and BP Master Intrastat relevant

Predefined COA SKR03/SKR04
Multiple Currencies
Setup of GL Account Determination
Set up of Tax Codes
Budgeting
Cost Accounting Setup the Dimensions and Cost Centers Mark relevant accounts for Cost Accounting in COA.
Elster Configuration and processing Activate ELSTER Add-on Define VAT declaration boxes ELSTER Configuration
DATEV Configuration and Export
Assitance in applying SEPA Creditor Number
Financial Reports Setup
Fixed Assets Intialization and master setup
INTRASTAT Configuration Activate Intastat feature Setup Intrastat configuration Item Master and BP Master Intrastat relevant

Predefined COA SKR03/SKR04
Multiple Currencies
Setup of GL Account Determination
Set up of Tax Codes
Budgeting
Cost Accounting Setup the Dimensions and Cost Centers Mark relevant accounts for Cost Accounting in COA.
Elster Configuration and processing Activate ELSTER Add-on Define VAT declaration boxes ELSTER Configuration
DATEV Configuration and Export
Assitance in applying SEPA Creditor Number
Financial Reports Setup
Fixed Assets Intialization and master setup
INTRASTAT Configuration Activate Intastat feature Setup Intrastat configuration Item Master and BP Master Intrastat relevant

Predefined COA SKR03/SKR04
Multiple Currencies
Setup of GL Account Determination
Set up of Tax Codes
Budgeting
Cost Accounting Setup the Dimensions and Cost Centers Mark relevant accounts for Cost Accounting in COA.
Elster Configuration and processing Activate ELSTER Add-on Define VAT declaration boxes ELSTER Configuration
DATEV Configuration and Export
Assitance in applying SEPA Creditor Number
Financial Reports Setup
Fixed Assets Intialization and master setup
INTRASTAT Configuration Activate Intastat feature Setup Intrastat configuration Item Master and BP Master Intrastat relevant

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Banks Setup Bank Setup House bank setup Define standard format CAMT.053 or MT940
Electronic Transactions Setup Payment Wizard Setup Payment Methods Assign Payment Methods to BP Master Assitance in applying SEPA Creditor Number (https://extranet.bundesbank.de/scp/beantragungCI/lizenz.xhtml?dswid=8814)
Bank Statement Processing Define Bank Internal/Extenal Operation Codes Setup matching criterias
Payment Engine Add-on Activate the Payment Engine Add-on Create required BPP and BSP file formats

Banks Setup Bank Setup House bank setup Define standard format CAMT.053 or MT940
Electronic Transactions Setup Payment Wizard Setup Payment Methods Assign Payment Methods to BP Master Assitance in applying SEPA Creditor Number (https://extranet.bundesbank.de/scp/beantragungCI/lizenz.xhtml?dswid=8814)
Bank Statement Processing Define Bank Internal/Extenal Operation Codes Setup matching criterias
Payment Engine Add-on Activate the Payment Engine Add-on Create required BPP and BSP file formats

Banks Setup Bank Setup House bank setup Define standard format CAMT.053 or MT940
Electronic Transactions Setup Payment Wizard Setup Payment Methods Assign Payment Methods to BP Master Assitance in applying SEPA Creditor Number (https://extranet.bundesbank.de/scp/beantragungCI/lizenz.xhtml?dswid=8814)
Bank Statement Processing Define Bank Internal/Extenal Operation Codes Setup matching criterias
Payment Engine Add-on Activate the Payment Engine Add-on Create required BPP and BSP file formats

Banks Setup Bank Setup House bank setup Define standard format CAMT.053 or MT940
Electronic Transactions Setup Payment Wizard Setup Payment Methods Assign Payment Methods to BP Master Assitance in applying SEPA Creditor Number (https://extranet.bundesbank.de/scp/beantragungCI/lizenz.xhtml?dswid=8814)
Bank Statement Processing Define Bank Internal/Extenal Operation Codes Setup matching criterias
Payment Engine Add-on Activate the Payment Engine Add-on Create required BPP and BSP file formats

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Vendor Groups
Landed Costs
Freight

Vendor Groups
Landed Costs
Freight

Vendor Groups
Landed Costs
Freight

Vendor Groups
Landed Costs
Freight

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
CRM with lead management, contacts Activity Setup Opportunity/Inquiry Setup
Sales Employee
Dunning Terms

CRM with lead management, contacts Activity Setup Opportunity/Inquiry Setup
Sales Employee
Dunning Terms

CRM with lead management, contacts Activity Setup Opportunity/Inquiry Setup
Sales Employee
Dunning Terms

CRM with lead management, contacts Activity Setup Opportunity/Inquiry Setup
Sales Employee
Dunning Terms

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Warehouse Management with locations, batches and serial numbers Warehouse Master creation Bin Creation Manage Batchwise and serial wise Inventory
Item Groups
Item Properties
Unit of Measure and UoM Groups Setup
Weight, Length and Width Setup
Manufacturer
Shipping Types
Inventory Cycle
Package Types

Warehouse Management with locations, batches and serial numbers Warehouse Master creation Bin Creation Manage Batchwise and serial wise Inventory
Item Groups
Item Properties
Unit of Measure and UoM Groups Setup
Weight, Length and Width Setup
Manufacturer
Shipping Types
Inventory Cycle
Package Types

Warehouse Management with locations, batches and serial numbers Warehouse Master creation Bin Creation Manage Batchwise and serial wise Inventory
Item Groups
Item Properties
Unit of Measure and UoM Groups Setup
Weight, Length and Width Setup
Manufacturer
Shipping Types
Inventory Cycle
Package Types

Warehouse Management with locations, batches and serial numbers Warehouse Master creation Bin Creation Manage Batchwise and serial wise Inventory
Item Groups
Item Properties
Unit of Measure and UoM Groups Setup
Weight, Length and Width Setup
Manufacturer
Shipping Types
Inventory Cycle
Package Types

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Address format setup
Country Setup
Payment Terms

Address format setup
Country Setup
Payment Terms

Address format setup
Country Setup
Payment Terms

Address format setup
Country Setup
Payment Terms

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Item Groups Setup
Warehouse Setup
UoM Setup
Manufacturers
Resource Groups Setup
Routing Stages
Issue Method (Backflush/Manual)
Item Master Planning Data Tab
Item Master Production Data Tab
Scrap Generation in BoM

Item Groups Setup
Warehouse Setup
UoM Setup
Manufacturers
Resource Groups Setup
Routing Stages
Issue Method (Backflush/Manual)
Item Master Planning Data Tab
Item Master Production Data Tab
Scrap Generation in BoM

Item Groups Setup
Warehouse Setup
UoM Setup
Manufacturers
Resource Groups Setup
Routing Stages
Issue Method (Backflush/Manual)
Item Master Planning Data Tab
Item Master Production Data Tab
Scrap Generation in BoM

Item Groups Setup
Warehouse Setup
UoM Setup
Manufacturers
Resource Groups Setup
Routing Stages
Issue Method (Backflush/Manual)
Item Master Planning Data Tab
Item Master Production Data Tab
Scrap Generation in BoM

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Order Planning and execution
Bill of Materials Management
Production Standard Cost Management

Order Planning and execution
Bill of Materials Management
Production Standard Cost Management

Order Planning and execution
Bill of Materials Management
Production Standard Cost Management

Order Planning and execution
Bill of Materials Management
Production Standard Cost Management

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Inventory Transfer Request based on Pro. Order
Inventory Transfer
Issue for Production
Issue for Production - Routing Statewise
Receipt from Production
Disassembly Orders
Procurement Confirmation Wizard

Inventory Transfer Request based on Pro. Order
Inventory Transfer
Issue for Production
Issue for Production - Routing Statewise
Receipt from Production
Disassembly Orders
Procurement Confirmation Wizard

Inventory Transfer Request based on Pro. Order
Inventory Transfer
Issue for Production
Issue for Production - Routing Statewise
Receipt from Production
Disassembly Orders
Procurement Confirmation Wizard

Inventory Transfer Request based on Pro. Order
Inventory Transfer
Issue for Production
Issue for Production - Routing Statewise
Receipt from Production
Disassembly Orders
Procurement Confirmation Wizard

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Bill of Materials Report
Open Items List Report
Costing & Financial Integration (More Details)
Forecasts
MRP Wizard Setup
Multi-Level MRP Planning
Planning by Warehouse/Group
Procurement Recommendations
Execute MRP Recommendations

Bill of Materials Report
Open Items List Report
Costing & Financial Integration (More Details)
Forecasts
MRP Wizard Setup
Multi-Level MRP Planning
Planning by Warehouse/Group
Procurement Recommendations
Execute MRP Recommendations

Bill of Materials Report
Open Items List Report
Costing & Financial Integration (More Details)
Forecasts
MRP Wizard Setup
Multi-Level MRP Planning
Planning by Warehouse/Group
Procurement Recommendations
Execute MRP Recommendations

Bill of Materials Report
Open Items List Report
Costing & Financial Integration (More Details)
Forecasts
MRP Wizard Setup
Multi-Level MRP Planning
Planning by Warehouse/Group
Procurement Recommendations
Execute MRP Recommendations

Applicable for Package Optional	Factory Start (For small manufacturing companies starting with structured processes.)	Factory Boost (For growing manufacturers with increasing operational complexity.)	Factory Max (For advanced manufacturers with high process requirements.)
Forecasts
MRP Wizard Setup
Multi-Level MRP Planning
Planning by Warehouse/Group
Procurement Recommendations
Execute MRP Recommendations

Forecasts
MRP Wizard Setup
Multi-Level MRP Planning
Planning by Warehouse/Group
Procurement Recommendations
Execute MRP Recommendations

Forecasts
MRP Wizard Setup
Multi-Level MRP Planning
Planning by Warehouse/Group
Procurement Recommendations
Execute MRP Recommendations

Forecasts
MRP Wizard Setup
Multi-Level MRP Planning
Planning by Warehouse/Group
Procurement Recommendations
Execute MRP Recommendations

SAP Business One Implementation for Oryx Technologies Trading Est – Saudi Arabia