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SAP Business One Implementation with Slovakia Localization at TempWorks s. r. o.

Company Profile

TempWorks s. r. o. is a Bratislava-based staffing and recruitment company specializing in sourcing, onboarding, and deploying qualified workforce—primarily for logistics-related assignments. The company operates in an international context, with a strong focus on serving German clients while managing recruitment, administration, and workforce coordination from Slovakia.

Given the highly regulated nature of cross-border employment services, TempWorks depends on reliable, transparent, and scalable administrative and financial processes to ensure service quality, compliance, and sustainable growth.

Initial Situation

Prior to the project, TempWorks worked with multiple disconnected applications and manual workflows. This resulted in fragmented data, duplicated effort, and limited visibility into operational and financial performance. As business volume increased, administrative workload in back office and finance rose significantly, while expectations regarding compliance, accuracy, and response speed continued to grow.

Key challenges included

  • Lack of end-to-end process integration
    Customer, employee, contract, and billing data were maintained in separate systems, causing frequent media breaks and inconsistencies.
  • High manual effort in finance
    Invoicing, payment matching, and reporting required extensive manual intervention, increasing processing time and the risk of error.
  • International business model with local statutory requirements
    The ERP solution needed to fully support Slovakia-specific accounting and tax compliance (e.g., VAT rules, statutory reporting, period closing), while also enabling cross-border operations with Germany.
  • Need for scalability
    Future growth required standardized and automated workflows that would not demand proportional increases in administrative headcount.

Project Objectives

Together with Ingold Solutions, TempWorks defined a clear target vision for the ERP rollout:

End-to-end digitalization and standardization

of core processes—from client engagement to invoicing.

A centralized, real-time data foundation

as a single source of truth across departments.

Fully compliant Slovakia localization in SAP Business One

including tax logic and statutory reporting obligations.

Automation of banking and payment processing

to accelerate and secure financial operations.

A scalable ERP platform

to support sustained growth and potential future international rollouts.

Solution Approach and Project Scope

To achieve these objectives, Ingold Solutions implemented SAP Business One as an integrated ERP backbone and tailored it precisely to the needs of an internationally operating staffing provider.

Ingold Solutions’ delivery scope:

Process and Requirements Analysis

  • Structured workshops with all key departments (Recruiting, Operations, Finance, Management).
  • Documentation of current-state processes and design of standardized target processes based on proven best practices for service and staffing organizations.
  • Fit-gap assessment with prioritization of automation and system enhancements.

SAP Business One Implementation

Configuration and rollout of relevant modules, including but not limited to:

  • Financials and Controlling
  • Sales, order management, and invoicing
  • Purchasing / service-provider control
  • Master data and document management
  • Reporting and management dashboards

Slovakia Localization

  • Implementation of all Slovakia-specific statutory and compliance requirements (e.g., VAT handling, local accounting structures, legally mandated reports/forms).
  • Setup of local fiscal periods, reporting layouts, and audit-ready financial workflows according to SAP standards.
  • Assurance of full legal conformity and traceability.

Banking Integration and Payment Automation

  • Deployment of the Ingold Multibank add-on to enable direct bank transaction processing within SAP Business One.
  • Automated payment reconciliation, structured bank statement import, and streamlined open-item management.
  • Significant reduction of manual intervention and measurable improvement in processing speed and accuracy.

Data Migration

  • Cleansing, structuring, and migration of legacy data (master records, open items, contract and service data).
  • Validation of completeness and quality against pre-defined acceptance criteria.

Training and Change Management

  • Role-based training for key users and end users.
  • Provision of comprehensive process and system documentation.
  • Go-live support, including a hypercare period to stabilize live operations and ensure sustained adoption.

Results and Business Value

Following successful go-live, TempWorks now operates on a unified ERP platform that consolidates operational workflows, financial management, and Slovakia statutory compliance into a single system.

Key improvements achieved

1

Enhanced transparency and control

All departments rely on one consistent real-time dataset, enabling accurate monitoring of service performance, margins, costs, and cash flow.

2

Substantial efficiency gains in finance

Automated invoicing and payment reconciliation considerably reduced manual workload and improved operational reliability.

3

Strong local compliance assurance

Accounting, taxation, and legal reporting requirements for Slovakia are fully embedded, strengthening audit-readiness and month-end stability.

4

Growth-enabled scalability

Standardized digital workflows now support higher volumes without requiring proportional increases in administrative resources.

Why Ingold Solutions

Ingold Solutions combines deep SAP Business One expertise with extensive experience in international ERP environments. For TempWorks, the following capabilities were decisive:

  • Proven delivery of Slovakia localization aligned with statutory requirements.
  • Strong process and service-sector competence, particularly in staffing-driven operational models.
  • Proprietary SAP B1 add-ons (e.g., Multibank) to automate critical finance processes.
  • Structured, results-driven project governance with long-term support and continuous improvement focus.

Conclusion

Through the implementation of SAP Business One, TempWorks s. r. o. has established a robust, future-ready ERP foundation that unifies international staffing operations within a single integrated platform. Automation, strengthened data governance, and fully compliant Slovakia localization now provide the reliability, efficiency, and scalability required for sustained growth and operational excellence.

This project stands as a strong Ingold Solutions reference for SAP Business One implementations in Slovakia, particularly for internationally active service organizations with complex compliance and billing structures.

Contact us to schedule a free, no-obligation consultation, and our team will respond within 24 hours on business days.

During this first discussion, we’ll explore your needs and objectives and provide recommendations for the next steps!

Abhranyl

Contact Person

Abhranyl Mukherjee

Project Manager

+91 90629 09239

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